Our client, a highly regarded law firm with offices in the Houston area, has a great opportunity available for a degreed Legal Administrative Assistant to join their team. This role, the Bonds Assistant, supports the preparation, review, and distribution of bond transcripts and related legal documentation, ensuring accuracy, consistency, and compliance in a fast-paced, deadline-driven environment. This role manages multiple concurrent projects, coordinates with internal teams and external consultants, assists with contract review and board meeting materials, and maintains organized records and client information. Strong attention to detail, discretion, and the ability to prioritize independently are essential.
RESPONSIBILITIES
Prepare electronic bond transcripts and related legal/transactional documents with a
high level of accuracy
Review, proofread, and format documents to ensure consistency, completeness, and
adherence to established standards
Assemble exchange bond documentation packages and prepare materials for distribution
Draft transmittal letters and coordinate delivery of finalized transcripts and supporting
materials
Maintain proper version control using track changes and document management
systems
Manage multiple transcript and documentation projects simultaneously under strict
deadlines
Independently track progress and proactively follow up on outstanding items
Prioritize daily workload and adjust as needed in a fast-paced environment
Monitor and manage the Contracts Review inbox, triaging requests and communicating
deadlines, assignments, and billing details
Coordinate with internal departments and external consultants to collect required
documentation and resolve outstanding issues
Schedule meetings and conference calls, and support pre- and post-board meeting
logistics including printing, copying, and signature routing
Follow up on contract revisions, updates, and status tracking to ensure timely completion
Upload, organize, and maintain documents across multiple file-sharing and document
management systems
Maintain client databases, including contact directories, organizational charts, calendars,
and custom data fields
Research client records and compile summaries, reports, and supporting documentation
as needed
Prepare routine correspondence and standardized legal documentation
Develop a strong understanding of client-specific requirements and contract attorney
workflows
Maintain strict confidentiality and exercise sound professional judgment at all times
Perform additional administrative and project-related duties as assigned
QUALIFICATIONS
Highly organized with strong time management skills
Excellent written and verbal communication skills
Strong proofreading and attention to detail
Experience drafting, reviewing, and editing legal or transactional documents
Ability to work independently and manage multiple priorities
Strong interpersonal skills and professional discretion
REQUIREMENTS
Bachelors degree required
2+ years of professional experience required
Advanced proficiency in Microsoft Word, Excel, Adobe Acrobat, and Dropbox NOTE: testing on MS Excel and MS Word is required.
Strong organizational and multitasking abilities
Ability to learn quickly and work under tight deadlines
Resourceful problem-solver with strong judgment under pressure
Please reference job ID
About R.L. Barclay & Associates
Founded in 2012, R.L. Barclay & Associates has earned a strong reputation in the recruiting industry by consistently placing top-tier talent across a broad range of disciplines. Our areas of expertise include Legal, Mortgage, Banking, Sales, Marketing, Accounting, Information Technology, Human Resources, Administrative, Oil & Gas, and Engineering.
R.L. Barclay & Associates has successfully placed hundreds of experienced professionals in law firms and corporations throughout Texas, as well as in multiple states nationwide. To learn more about our company and the current openings in our network, please visit (link removed) (link removed)>