This position has major technical and administrative responsibilities for the statewide financial management of the USDA funded Special Supplemental Nutrition Program for Women, Infants, and Children (WIC). This position is 100% supported by the federal WIC grant and the incumbent is responsible for the following tasks:
Plans, coordinates and supervises the work of the Fiscal Section in the Bureau of WIC Program Services. Performs all supervisory duties including, but not limited to, hiring and selection, developing performance plans, conducting performance appraisals, planning and directing staff's work, approving leave, and taking disciplinary action as appropriate. Reports routinely to the Bureau Chief on the work of the section and other related assignments. Participates in the development of the Bureau's long range plans. Establishes and implements short and long range goals and objectives for the Section. Ensures promotion of and adherence to the goals and objectives of the department and the bureau.
Compiles data, completes and submits/distributes all expenditure reports pertaining to the Florida WIC program, including the WIC Monthly Financial Management and Participation Report, closeout financial status reports, the Request for Advance or Reimbursement, all projected earnings and actual earnings reported, WIC Infrastructure Reports, WIC Breastfeeding Peer Counseling Reports and other grant reports. Analyzes program, financial, and administrative data to evaluate and improve WIC Program operations and services. Creates and maintains subsidiary summaries including, but not limited to, local agency and statewide expenditure summaries, indirect costs, for infant formula and WIC-eligible nutritionals payments, interest payments, refunds received from vendors, contractor payments, and infant formula rebates. Calculates and monitors expenditures to ensure that required expenditure thresholds are achieved. Maintains historical data on the WIC Program grant and expenditures at both the state and local levels.
Serves as the program's financial management liaison to other sections within the Bureau of WIC Program Services, the Department's Bureau of Finance & Accounting, Office of Budget Management and Revenue Management, county health departments and contract providers, the Florida Office of the Auditor General, the Department of Children & Families, the Department of Financial Services, the USDA/FNS Regional Office and other programs, agencies, or departments. Provides technical guidance in the development and interpretation of the program's policies and procedures that contain a financial management component to ensure compliance with federal regulations governing the WIC program, federal fiscal guidelines such as 2CFR200, and state financial management and purchasing requirements.
Knowledge of: basic accounting procedures and practices; Florida state governmental accounting; the principles of public health administration, planning and regulation; contract management principles; health care facility lease, renovation, and equipment purchase regulations and requirements; methods of data collection and analysis; basic management and supervisory principles and practices; problem solving techniques; correct spelling, grammar and punctuation; and WIC Program regulations and policies. Skill in: the use of microcomputers and standard software programs including various MS Office programs (Word, Excel, PowerPoint, Outlook, etc); public speaking and communicating technical information at appropriate levels to different audiences. Ability to: understand and apply applicable rules, regulations, policies, and procedures; think critically; compile, organize, analyze and evaluate data; analyze transactions and reconcile accounting records; organize data into logical format for presentations, reports, and documents; develop reports, manuals, policies and procedures; review data for accuracy and completeness; formulate standards and procedures; develop objectives, strategies, plans and effectively implement; review and evaluate plans, processes and programs to identify improvements and adjustments needed to ensure program effectiveness and efficiency; implement corrective actions and evaluate the results; present negative findings in an effective manner; conduct basic research; utilize problem solving techniques; provide consultation and expert advice; guide, direct and supervise staff; plan, organize, prioritize and coordinate work assignments to ensure timely completion of quality, accurate work products; communicate effectively, verbally and in writing; establish and maintain effective working relationships; and work effectively as part of a group or independently.
Minimum: Knowledge of accounting principles, practices, and procedures. Knowledge of the methods of data collection and compiling and analyzing data. Ability to communicate effectively verbally and in writing. Ability to establish and maintain effective working relationships with others. Ability to solve problems and make decisions. Ability to prepare and maintain a variety of accounting records. Ability to analyze and interpret accounting data. Ability to work independently. Knowledge and use of Microsoft Office suite; Word, Excel and Access. Ability to plan, organize and coordinate work assignments.
Preferred - Degree in Accounting or Business Administration.
Tallahassee, Florida