Job Description
Job Description: Payroll Coordinator
Work Mode: Onsite
Location: Onsite, four days per week - Koher, WI
Opportunity
The Payroll Coordinator - US supports the accurate, timely, and compliant delivery of US payroll operations. This role is responsible for validating payroll data, supporting payroll processing and reconciliations, responding to payroll enquiries, and ensuring adherence to established payroll controls and procedures.
Working closely with the US Payroll Manager, HR, Finance, and external partners, the role contributes to a reliable, compliant, and service focused payroll operation while supporting continuous improvement initiatives.
Key Responsibilities
Payroll Processing & Administration
Validate, input, and maintain payroll data to ensure accurate payroll processing
Support payroll preparation for bank submission and posting to financial systems
Process manual and off cycle payments where required
Prepare payroll reports, journals, and reconciliations in accordance with internal controls
Compliance & Controls
Support compliance with US federal, state, and local payroll regulations
Ensure payroll activities adhere to Kohler policies, procedures, and approval controls
Escalate payroll discrepancies, risks, or control issues to the Payroll Manager in a timely manner
Data Management & Reporting
Produce accurate payroll and HR reports using data from approved systems
Perform payroll reconciliations and investigate variances
Maintain organised payroll documentation in line with audit and retention requirements
Employee & Stakeholder Support
Respond to routine payroll enquiries from employees, HR, and Finance
Provide guidance on payroll processes and documentation requirements
Build effective working relationships with internal stakeholders, delivering a high quality payroll service
Process Improvement & Continuous Learning
Follow standardised payroll processes with a focus on accuracy and efficiency
Support payroll system testing, enhancements, and process changes
Maintain up to date knowledge of payroll practices, regulations, and technology
Skills/Requirements
HS Diploma or GED required, secondary degree preferred
Previous payroll or administrative experience preferred, ideally supporting established processes and procedures
Experience with payroll processing, data entry, validation, and reconciliation preferred
Proficiency with Microsoft Office, especially Excel, and comfort learning new systems and tools
Strong attention to detail and accuracy
Good organizational and time-management skills
Dependable and able to follow established processes
Willingness to learn and grow in a payroll environment
Applicants must be authorized to work in the US without requiring sponsorship now or in the future.
We believe in supporting you from the moment you join us, which is why Kohler offers day 1 benefits. This means you'll have access to your applicable benefit programs from your first day on the job, with no waiting period. The hourly range for this position is $20.95 - $31.45. The specific hourly rate offered to a candidate may be influenced by a variety of factors including candidate's education and work location.
Why Choose Kohler? We empower each associate to with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives.About Us
It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.