Job Description
We're searching for a diligent and detail-oriented Office Assistant to provide administrative and financial support to our growing team. This role is heavily focused on accounts receivable functions while also supporting daily office operations.You'll be responsible for maintaining accurate customer billing records, monitoring outstanding balances, following up on overdue accounts, and ensuring the timely collection of payments. In addition, you'll assist with responding to customer inquiries in a professional and timely manner, ordering office supplies, and helping to maintain efficient office procedures.The ideal candidate is highly organized, possesses strong communication and customer service skills, and is comfortable handling both administrative and financial responsibilities. Experience with accounts receivable, bookkeeping, invoicing, or accounting software is strongly preferred.In-Person PositionCompensation:$20,000 - $40,000 yearlyResponsibilities:Facilitate communication between our customers and team to ensure customer satisfaction
Answer phones, greet visitors, and provide excellent customer servicePerform data entry, filing, scanning, and document managementAssist with scheduling, correspondence, and other administrative tasksSupport management with reports and office operations as neededManage accounts receivable functions, including invoicing, payment processing, and account reconciliationMonitor outstanding balances and follow up on past-due accountsMaintain accurate customer account records and payment documentationQualifications:High school diploma or GED required, some college experience preferred
Enjoys talking with customers and can communicate through verbal and written channels
Shows ability to quickly finish very detailed work
Navigates computer programs with ease to provide a quick front-desk experience for customers
Previous accounts receivable, bookkeeping, or office administration experience preferredStrong attention to detail and accuracyExcellent verbal and written communication skillsExperience with accounting software and CRM is a plusStrong organizational and time management skillsCustomer service experience preferredAbout CompanyMartin Builders is a family-owned and operated construction company that has been building custom pole barns and post-frame structures since 1989. We take pride in delivering high-quality craftsmanship, exceptional customer service, and reliable building solutions throughout Upstate New York. As a growing company, we value hard work, teamwork, and a commitment to excellence on every project.
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