Payroll Specialist (Union, Certified Payroll & OCIP/CCIP)
Overview
We are seeking a detail-oriented Payroll Specialist to support weekly payroll processing for a workforce that includes both union and non-union employees across multiple departments. This role requires hands-on experience with union payroll, certified payroll reporting, and contractor-controlled insurance programs (OCIP/CCIP/ROCIP)(link removed)>
The ideal candidate will have strong knowledge of union CPR (Certified Payroll Reporting) requirements, experience working with CPR online portals, and the ability to manage complex payroll structures with a high degree of accuracy and compliance.
Key Responsibilities
- Process weekly payroll for both union and non-union employees, ensuring accuracy and timeliness
- Interpret and apply union agreements, including wage rates, burden tables, and fringe calculations
- Prepare and submit certified payroll reports (CPR) in compliance with prevailing wage requirements
- Utilize and manage reporting through CPR online portals
- Enroll and manage reporting for OCIP, CCIP, and ROCIP projects
- Prepare monthly journal entries related to OCIP/CCIP/ROCIP programs
- Maintain accurate payroll records, including timekeeping, deductions, garnishments, and benefits
- Process employee lifecycle changes including hires, promotions, and terminations
- Reconcile payroll and resolve discrepancies in a timely manner
- Prepare weekly, monthly, and annual payroll reports
- Ensure accurate and timely union reporting and payments
- Maintain and update union burden tables annually
- Process prevailing wage adjustments for non-union employees
- Administer 401(k) deductions and applicable fringe contributions
- Support audits and maintain compliance with federal, state, and local regulations
Additional Responsibilities
- Complete employee onboarding and maintain documentation in HRIS
- Track and manage non-standard PTO agreements
- Process child support payments and other garnishments
- Support workers compensation and auto incident reporting
- Respond to unemployment claims and employment verifications
- Assist with field employee support and coordination (equipment, onboarding, etc.)
- Cross-train with payroll team and support special projects as needed
Qualifications
- 3+ years of payroll experience
- Hands-on experience with union and non-union payroll required
- Certified payroll (CPR) experience required
- Experience with CPR reporting portals strongly preferred
- Experience with OCIP/CCIP/ROCIP enrollment and reporting required
- Knowledge of prevailing wage laws and compliance requirements
- Strong understanding of payroll deductions, taxes, and reporting
- High attention to detail and strong organizational skills
- Proficiency in Microsoft Excel and Word
- Ability to manage confidential information with discretion
Preferred Background
- Experience in construction, mechanical, or related industries
- Exposure to multi-union environments
- Bilingual (English/Spanish) is a plus
This is an excellent opportunity to join a stable organization offering a strong team environment, long-term growth, and an excellent benefits package.