Job Description
Overview
We're seeking a detail-oriented Office Administrator to oversee day-to-day site operations and administrative support for our office. Reporting to the Chief Operating Officer, this role ensures the workplace is organized, functional, professional, and well-supported by managing office supplies, mail and package handling, visitor reception, vendor coordination, facility-related requests, office equipment needs, and general administrative support for employees and leadership.
What You'll Be Doing
Office Operations:
Oversee daily office operations and ensure the site is clean, organized, stocked, and visitor-ready.
Maintain conference rooms, common areas, kitchen/pantry areas, and shared office resources.
Help maintain office safety, security, emergency procedures, and visitor protocols.
Facilities & Vendor Coordination:
Serve as the primary point of contact for office facilities, building management, vendors, maintenance, and service providers.
Coordinate office repairs, equipment service, supply replenishment, and workspace needs.
Maintain office inventory, supply budget tracking, and vendor/service records.
Administrative Support:
Manage mail, shipping, receiving, scanning, filing, and document organization.
Coordinate with IT, HR, Finance, and Operations on site-related needs.
Other duties may be assigned.
What You'll Need
High school diploma or GED required; Associate's or Bachelor's degree preferred
At least three years of office administration, office management, administrative support, or related experience.
Extensive knowledge of office management procedures.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Proficient with Microsoft Office Suite or related software.
Active Florida Notary or ability to obtain within 90 days
You'll Make $40,000 - $50,000 USD per Year Salary
This role is non-exempt and paid hourly. The hourly rate will correspond with the salary above.