Square One Concepts, a leading restaurant group known for its innovative concepts and exceptional culinary experiences, is seeking an enthusiastic and talented individual to join our team as a Senior Accounts Payable Specialist. With multiple locations across various cities, we offer a dynamic and fast-paced work environment where creativity and passion for food are valued. Square One Concepts manages Bourbon & Bones Chophouse & Bar, Cold Beers & Cheeseburgers, The Original Arcadia Tavern, Pacific Beach Shore Club, Nook Kitchen, Grouchy Grizzly, and Wasted Grain.
Job Summary:
The Senior Accounts Payable Specialist will be responsible for receiving, reviewing, and entering AP invoices; working with vendors to ensure timely invoice receipt; reconciling statements; and performing other related tasks. This role plays a critical part in ensuring the smooth operation of the company's financial activities and maintaining strong relationships with vendors and suppliers.
Duties/Responsibilities:
- Ownership of the AP payments process, including but not limited to: processing weekly payments, uploading information into banking for positive pay, and vendor communication regarding payment status.
- Audit AP invoices and AP vendors for accuracy and complete documentation.
- Resolve missing invoices/issues for EDI, Fintech, Amex, recurring, and special handling.
- Reconcile AP statements and request missing invoices for all vendor groups.
- Ensure AP aging's are up-to-date and accurate.
- Complete credit and vendor applications, provide W-9 and "customer" information for A/R, Landlords, etc.
- Complete tracking documents for special handling such as licenses/permits, recurring invoices, music rights, etc.
- Subject matter expert for vendor setup, process to track entry method and payment type, etc.
- Collaborate with cross-functional teams to obtain necessary approvals and documentation for payment processing.
- Daily/weekly/monthly deadlines as required by the role.
- Support the Finance team with ad-hoc projects and assignments as needed.
- Performs other related duties as assigned.
Required Skills/Abilities:
- Proven experience and aptitude in high volume AP roles (2-3 years minimum).
- Exceptional attention to detail and accuracy.
- Excellent organizational and time management skills.
- Strong analytical and problem-solving abilities.
- Experience in multi-unit businesses and industries (restaurant experience a huge plus).
- Novice to intermediate proficiency utilizing accounting software and MS Excel.
- Effective written and verbal communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Willing to meet deadlines and stay on schedule that sometimes extend beyond the typical 40 hours/week work schedule.
Systems Used:
- Paylocity (HR, payroll, and employee Information)
- Ottimate/Plate IQ (invoicing & payments)
- Margin Edge/Cogswell (inventory management system)
- Restaurant 365/Sage Intacct (finance ERP system)
- Microsoft 365
- Dropbox/One Drive
Education and Experience:
- Bachelor's degree in accounting, finance, or a related field is preferred and/or 2-3 years of direct experience in the role or related roles.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Prolonged periods of standing and working.
- Must be able to lift at least 15 pounds.
Benefits & Perks:
- PTO
- Dining discounts - 50% off your meal at any Cold Beers & Cheeseburgers and 25% off your meal at any Bourbon & Bones
- Corporate shoe program through Shoes for Crews and Skechers
- Competitive pay
- Flexible scheduling (3 days in office, 2 days remote after training period)
- Medical, dental, and health benefits
- Weekly pay
- 401(k)
Compensation details: 0 Yearly Salary
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