Job Description
Job Description: About the Role:
We are seeking a detail-oriented Research Programs Specialist to support research funding, investigator support, and research education initiatives within a mission-driven organization. This role plays a key operational and administrative function across grant programs, reporting, financial coordination, and event support.
The ideal candidate is highly organized, comfortable managing multiple deadlines, and enjoys supporting research and professional development initiatives behind the scenes.
Key Responsibilities:
Grant Administration & Program Support
Conduct compliance checks on grant applications prior to review
Maintain submission trackers and reporting databases
Assist with grant review preparation, including reviewer materials
Update application statuses within online grant management systems
Support grant processing, monitoring, and closeout activities
Reporting & Program Evaluation
Track awardee reports and deliverables
Generate and organize reporting data for internal stakeholders
Follow up with award recipients regarding outstanding reports
Assist with grant outcomes analysis and summary reporting
Financial & Administrative Support
Prepare payment and travel reimbursement requests, including documentation collection
Submit approved requests for processing
Maintain funded award tracking tools and checklists
Support financial stewardship across research-related programs
Meetings, Events & Publications
Assist with planning and preparation for professional meetings and educational events
Provide logistical and material support for conferences and workshops
Draft outlines and assist with content preparation for research-related communications
Support internal publication and article development as needed
Operations & Clerical Support
Maintain shared workspaces and inventory related to program operations
Prepare printed materials, binders, signage, and shipping materials for events
Support general office organization and administrative tasks
Qualifications:
Bachelor's degree preferred (health science, research, or related field a plus)
Experience in research, grants, or program administration strongly preferred
Willingness to attend evening calls (approximately 3-6 per month)
Availability for limited weekend work (3-5 times per year)