A successful real estate trust firm that has been in business for 10 years is looking for an Executive Assistant to support the CEO and the COO. The role is 75% supporting the CEO and 25% supporting the COO. The office has 15 employees. The company acquires and repositions assets across the office, multifamily, retail, and mixed-use sectors, with a focus on value-add opportunities and has 2 billion AUM. The role is 5 days in office and closes around 4pm on Fridays during the winter. This is a new position as the company is scaling up.
About the Job:
Coordinate and prioritize meetings for the CEO and the COO
Attend meetings and follow up on action items
Manage up: follow up on the status of projects with executives on behalf of the CEO
Vet and prioritize the CEO and COOs emails
Maintain a busy calendar and prioritize on the executives behalf and make sure the day runs smoothly
Compose and prepare confidential correspondence
Prepare materials for meetings; internal and external
Serve as the first point of contact for the executive office
Coordinate meetings, prepare materials for the meetings and follow up on action items
Coordinate complex travel arrangements and create itineraries
Process expense reports
Some off-hour availability required
About You:
Minimum of 7 years of experience supporting a CEO
BA/BS from a college or university
Background in real estate a plus
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Strong communication skills: written and verbal
Strategic thinker
Understand the importance of confidentiality and trust when supporting a CEO
Dynamic and proactive comfortable in a fast-paced environment.
Polished, professional demeanor and the gravitas to interact with high-level executives
Outstanding communication skills
Salary, Benefits (medical, dental vision), 401K, Paid Vacation
Hours: 9-5