A global technology/energy company that emphasizes sustainability is looking for an Executive Assistant to the Global Corporate Development Leader. The role is in office with the potential for working remotely some days after settling in. The assistant will also have office manager responsibilities. The CT office is small: under 10 employees. The company has approximately 250,000 employees globally. The current assistant has been in the role for 15 years.
About the Job:
Coordinate and prioritize meetings for the executive
Vet and prioritize the executives emails
Maintain the calendar across multiple time zones and prioritize on the executives behalf
Track deadlines and follow-ups
Enable efficient communication among stakeholders: organize workflows, track financials
the executive office
Prepare and organize presentations, agendas, meeting materials, and follow-up notes for leadership, board, and external engagements
Organize team meetings, off-sites, and special events, including logistics, communications, and technology setup
Partner with internal stakeholders across Finance, Legal, HR, Communications, and executive support functions
Coordinate complex travel arrangements, including itineraries, accommodations, visas, and expense reconciliation
Manage office operations such as supplies, vendor coordination, facilities support, and workspace readiness
Ensure compliance with applicable external and internal regulations, procedures, and guidelines
Support expense reporting, purchase orders, invoices, and basic budget tracking for team-related spending
About You:
Minimum of 7 years of experience supporting a CEO
BA/BS from a college or university a plus
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Experience with SAP Concur
Strong communication skills written and verbal
Strategic thinker
Understand the importance of confidentiality and trust when supporting a CEO
Experience coordinating across global teams and multiple time zones preferred
Polished, professional demeanor and the gravitas to interact with high-level executives
Outstanding communication skills
Salary, Bonus, Benefits (medical, dental vision), 401K, Life Insurance, Paid Vacation