Job Description
Position: Administrative Services Assistant (Ref: 18639)
Location: Nashville, TN USA, 37243
Salary: $25.90/hr.
Duration: 10 Months 3 Days - Contract
Openings: 1
Deadline: 09/02/2026
Description:
Local Candidates Only
Hybrid
We are seeking an experienced Administrative Services Assistant to provide high-level professional administrative support to a public sector Procurement Management Office. This role requires an organized professional capable of preparing operational and financial reports, assisting leadership with procurement policies, and managing complex office operations.
Key Responsibilities
Generate and manage operational and financial reports for ongoing programs and department activities.
Provide high-level administrative coordination and office management for executive staff.
Support leadership in developing, implementing, and enforcing administrative policies and procedures related to service procurements.
Serve as a liaison between department leadership, internal teams, and external stakeholders to interpret and explain policies, regulations, and procedures.
Conduct research across fiscal, economic, legislative, and administrative publications to support organizational initiatives.
Manage documentation, email correspondence, scheduling, proofreading, and data entry.
Required Qualifications
Education: Bachelors degree from an accredited college or university.
Experience: Minimum 5+ years of full-time, progressively responsible professional administrative experience.
Domain Knowledge: Prior hands-on experience supporting procurement functions or purchasing operations.
Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
Core Competencies: Strong financial reconciliation, data entry, verbal/written communication, and problem-solving skills.
Additional Requirements
Location: Nashville, TN (Hybrid Local Tennessee residents only)
Schedule: Monday Friday, 8:00 AM 4:30 PM CST (40 hours/week)
Residency: Must be a current resident of Tennessee (or established resident prior to start).
Background Check: Must be able to pass a standard multi-state criminal, federal, and address verification background screening.
Required / Desired Skills
Verbal Communication Required - 4 Years
Typing Required - 4 Years
Administrative Assistant Required - 4 Years
Adobe Acrobat Required - 4 Years
Balancing/Reconciling Required - 4 Years
Correspondence - Email Required - 4 Years
Correspondence - General Required - 4 Years
Customer Service Skills Required - 4 Years
Figures Required - 4 Years
Microsoft Excel Required - 4 Years
Microsoft PowerPoint Required - 4 Years
Microsoft Word Required - 4 Years
Proofreading/Editing Required - 4 Years
Scheduling Required - 4 Years
Technical Skills Required - 4 Years