Legal Administration Manager

Job Description: Manager - Legal Administration

Department: Office of General Counsel (OGC) Legal Administration and Management

Locations: Multiple Locations Available (53 locations nationwide)

Position Summary

This position involves overseeing a variety of legal administrative and operational activities.

The role assists in implementing processes, leveraging technology, and adopting best practices to support our legal professionals. The Legal Administration Manager also coordinates the efforts between various groups and provides strategic support in developing process improvement plans. This role may involve overseeing resources and could potentially specialize in specific areas, depending on the needs of our team.

Work You'll Do

• Participates in the development and implementation of strategic processes.
• Serves as the system administrator for the Office of General Counsel's E-billing system, with oversight of the billing rate process, invoice review, and vendor relationship management.
• Manages the professional indemnity insurance notification process for reporting U.S. claims and circumstances to insurance carriers, which includes significant interaction with internal corporate leadership and Risk Management.
• Assists in spend management, including budgeting, forecasting, KPI analysis, and managing expenses.
• Communicates to and tracks foreign vendors' W-8 tax documentation.
• Serves as the OGC point person and liaisons with the corporate Business Continuity Team.
• Supports the legal administration team with administrative tasks such as file management, calendar coordination, and reporting.
• Collaborates with IT, Finance, HR/Talent, and other departments to align legal operations with broader organizational objectives.
• Performs other job-related duties as assigned.

Skills & Competencies

• Excellent organizational, analytical, and problem-solving skills.
• Proven ability to manage multiple projects simultaneously and meet deadlines.
• Strong communication and interpersonal abilities.
• Advanced knowledge of MS Word, Excel, PowerPoint, and SAP.
• Experience with Data Visualization tools (Tableau, Power BI) is preferred.

Qualifications

Required:

• Bachelor's Degree.
• 5 years of relevant professional experience.
• Ability to travel 0-10% on average, based on business needs.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Compensation & Benefits

The wage range for this role takes into account a wide range of factors considered in making compensation decisions including, but not limited to: skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. A reasonable estimate of the current base salary range is $93,000 to $191,000.

You may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including individual and organizational performance. We offer a broad, comprehensive range of benefits to support our employees' well-being and professional growth.

Our organization is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected basis, in accordance with applicable law.