Job Description
QueensTower, a contemporary high-rise community overlooking the Ohio River and Cincinnati skyline, is seeking a Building Administrator to support the daily administrative and operational needs of the property.
This position will work closely with the Condominium Owners Association Board of Directors, residents, vendors, and the property management company to ensure efficient communication, organization, and coordination of building operations.
This role is designed to focus primarily on administrative coordination, communication, and organizational oversight rather than hands-on maintenance or physical labor responsibilities.
Position Summary
The Building Administrator serves as the primary administrative liaison for the building and assists in coordinating property operations, resident communications, vendor management, recordkeeping, and board support. The ideal candidate is highly organized, detail-oriented, customer-service focused, and able to manage multiple priorities in a professional residential environment.
The Ideal Candidate Will:
Have strong written and verbal communication skills
Be highly organized with strong administrative and follow-up abilities
Demonstrate professionalism and discretion when working with residents and board members
Possess strong interpersonal and conflict-resolution skills
Be detail-oriented and proactive in identifying and addressing issues
Have experience coordinating vendors, schedules, and projects
Be comfortable working independently and collaboratively
Demonstrate sound judgment and time-management skills
Be proficient in Microsoft Office and administrative software systems
Have experience preparing meeting materials, reports, and correspondence
Responsibilities
Administrative & Resident Support
Serve as a primary point of contact for residents, vendors, and the Condominium Owners Association (COA) Board
Respond to resident inquiries and concerns in a timely and professional manner
Maintain accurate records of resident communications, maintenance requests, incidents, and building documentation
Coordinate move-ins, move-outs, deliveries, and resident notifications as needed
Assist with enforcement communication related to COA policies and procedures
Board & Meeting Coordination
Prepare agendas, meeting packets, correspondence, and supporting documentation for COA Board meetings
Attend and assist in facilitating monthly COA Board meetings
Record and distribute meeting minutes and follow-up action items
Provide regular updates to the Board regarding ongoing projects, vendor activity, and operational matters
Vendor & Project Coordination
Coordinate scheduling and communication with contractors, service providers, and vendors
Obtain and organize vendor proposals and estimates for Board review
Track work orders, service requests, and project timelines
Monitor vendor performance and maintain organized vendor files and contracts
Financial & Recordkeeping Support
Assist with budget tracking, invoice processing, and financial reporting coordination
Maintain organized records of expenses, contracts, insurance certificates, and association documents
Support collections and account communications in coordination with the property management company
Assist with preparation and distribution of owner communications and notices
Property Operations Oversight
Conduct periodic walkthroughs of common areas to identify maintenance or operational concerns
Coordinate maintenance requests with appropriate vendors or maintenance personnel
Support implementation and tracking of building improvement projects
Maintain ongoing communication with Prima Vista ownership/management regarding shared operational matters
Required Qualifications
3 5 years of administrative, property management, office management, or related experience preferred
Strong organizational and multitasking abilities
Excellent customer service and communication skills
Ability to maintain professionalism in sensitive or conflict situations
Proficiency in Microsoft Office and related administrative software
Understanding of condominium or property administration operations preferred
Ability to work occasional evenings for Board meetings or urgent matters
Job Type
Full-time, 40 hours per week
Compensation & Benefits
Competitive hourly pay based on experience
Paid time off
Paid holidays
Casual and flexible work environment
Schedule
Monday Friday, first shift, with occasional evening or weekend availability for meetings or property-related needs.